Privacy Policy

1. Introduction

The Securities and Exchange Commission, Ghana ("SEC Ghana", "we", "us", or "our") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our recruitment portal and related services.

2. Information We Collect

2.1 Personal Information

When you use our recruitment portal, we may collect the following types of personal information:

• Contact Information: Name, email address, phone number, mailing address
• Professional Information: Resume/CV, work experience, education, certifications, skills
• Application Data: Job preferences, salary expectations, availability
• Account Information: Username, password (encrypted), profile preferences
• Identification Information: National ID, passport details (if required for positions)

2.2 Technical Information

We automatically collect certain technical information when you visit our portal:

• IP address and location data
• Browser type and version
• Operating system and device information
• Pages visited and time spent on the portal
• Cookies and similar tracking technologies

3. How We Use Your Information

We use your personal information for the following purposes:

3.1 Recruitment and Employment

• Processing job applications and evaluating candidates
• Conducting interviews and assessments
• Verifying qualifications and conducting background checks
• Communicating about job opportunities and application status
• Facilitating the hiring process

3.2 Portal Administration

• Creating and managing user accounts
• Providing customer support and technical assistance
• Improving portal functionality and user experience
• Ensuring security and preventing fraud
• Complying with legal and regulatory requirements

3.3 Communication

• Sending application confirmations and status updates
• Notifying about new job opportunities (if opted in)
• Providing important portal updates and announcements
• Responding to inquiries and feedback

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

4.1 Within SEC Ghana

• With HR personnel responsible for recruitment processes
• With hiring managers and interview panels
• With relevant departments for specific positions

4.2 External Sharing

• Service Providers: Trusted third-party vendors who assist with recruitment processes
• Legal Compliance: When required by law, court order, or regulatory authority
• Background Checks: Authorized agencies for verification purposes
• Professional References: Previous employers or references you provide

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

• Encryption of sensitive data in transit and at rest
• Secure servers with access controls and monitoring
• Regular security assessments and updates
• Employee training on data protection practices
• Limited access to personal information on a need-to-know basis

6. Data Retention

We retain your personal information for the following periods:

• Active Applications: Until the recruitment process is completed
• Unsuccessful Applications: Up to 2 years for future opportunities
• Successful Applications: Transferred to employee records as per HR policies
• Account Information: Until account deletion is requested
• Legal Requirements: As required by applicable laws and regulations

7. Your Rights

You have the following rights regarding your personal information:

7.1 Access and Portability

• Request access to your personal information we hold
• Obtain a copy of your data in a structured format
• View and update your profile information

7.2 Correction and Updates

• Correct inaccurate or incomplete information
• Update your contact details and preferences
• Modify your job application materials

7.3 Deletion and Withdrawal

• Request deletion of your account and associated data
• Withdraw consent for non-essential processing
• Opt-out of marketing communications

8. Cookies and Tracking Technologies

Our portal uses cookies and similar technologies to enhance your experience. For detailed information about our cookie practices, please refer to our Cookie Policy.

9. International Data Transfers

Your personal information is primarily processed within Ghana. If we need to transfer data internationally, we ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.

10. Children's Privacy

Our recruitment portal is not intended for individuals under the age of 18. We do not knowingly collect personal information from minors. If you believe we have inadvertently collected such information, please contact us immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by:

• Posting the updated policy on our portal
• Sending email notifications to registered users
• Displaying prominent notices on the portal

12. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us: